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North America Assets Manager
West Chester, OH
Job Description
What this job involves:
Manage the assets in Cincinnati sites ensuring they are properly accounted for and reflected in the client's books according to the JLL Assets Handbook and the client's policies. Manage the furniture warehouse operation to guarantee an adequate supply to support project work, in line with JLL Fixed Assets Management Handbook and the client's policies. Develop and implement warehouse policies and procedures to ensure efficient and accurate operations. Planning, coordination, and performance management of furniture vendors.
What your day-to-day will look like:
Warehouse Operation
Develop and implement a process for tracking JLL managed fixed assets, including property, and equipment. Maintain accurate records of asset details. Regularly update asset registers and databases to ensure data integrity and compliance with accounting standards.
Continuously evaluate and improve asset management processes, systems, and procedures. Analyze data and metrics to identify opportunities for cost savings, operational efficiency, and enhanced asset utilization. Implement technology tools or software solutions to automate asset tracking, data management, and reporting tasks.
Ensure that all asset counts required by the client's policies are carried out on time and as per JLL Fixed Assets Management Handbook.
Review asset retirement and transfer to guarantee that the books are up to date and in compliance.
Support quarterly and annual reporting for auditors. Prepare audit schedules relating to Fixed Assets and assist the auditors in their inquiries.
Conducts regular physical inventory counts of Fixed Assets. Recommend to management whether fixed assets should be disposed of. Investigate the potential obsolescence of Fixed Assets. Conduct periodic impairment reviews for Fixed Assets.
Maintain an updated asset database, ensuring that physical inventory matches 100% with system data.
Collaborate with appropriate service lines to implement solutions that support the circular economy and sustainability goals. Promote/advocate for sustainable furniture reuse.
Ensure that all furniture is sustainably managed and aligned with Zero Waste to Landfill initiatives.
Establish controls to properly categorize all furniture as fixed asset or expense.
Manage the budget for warehouse operation.
Guarantee compliance with safety regulations and JLL safety policies.
Manage the relationship with furniture vendors.
Establish a strong relationship with all supplier partners for facility ancillary furniture and workstation systems.
Monitor the performance of furniture vendors, including vetting performance management, business reviews, product quality, delivery requirements, service/installation quality and cost efficiency.
Liaise with internal and external parties to provide vendor and program information and resolve vendor's performance concerns.
Teamwork
Participate in the development and distribution of best practices and process documentation for assets management.
Foster positive partnerships with Facilities, PDS, Design, Sourcing, RPM and OP to support requests for furniture changes, for both expense and capital project work.
Required Skills and Experience:
Bachelor's degree in accounting or finance ideally
A minimum of 3 years of related experience
CPA or Certification as Fixed Asset Specialist (CFAS) preferable
Knowledge of US GAAP and IFRS for fixed assets
Knowledge of commercial workstation systems preferable
Experience with warehouse operations and inventory management
Highly organized and able to demonstrate high level of performance.
Familiar with project management and scheduling
Experience in Software Tools: MS Office Products, very strong Excel skills
Ability to work independently with minimal supervision
Excellent English skills, both written and spoken
Cultural sensitivity to work with people across multiple countries.
Drive to resolve issues, take initiative and exceed goals.
Reporting processes
Teamwork
Working independently
Desire to work within a diverse, collaborative, and driven professional environment.
Physical Activities
Enters and locates information on a computer.
Periodically physically verifies assets in the sites and storage buildings.
Communicates with customers, vendors, or team members through videoconference, in person and/or electronic mail.
Travel
This position is on-site 5 days a week.
Minimal travel required.
Occasionally travels within Cincinnati sites and the storage facilities.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Manage the assets in Cincinnati sites ensuring they are properly accounted for and reflected in the client's books according to the JLL Assets Handbook and the client's policies. Manage the furniture warehouse operation to guarantee an adequate supply to support project work, in line with JLL Fixed Assets Management Handbook and the client's policies. Develop and implement warehouse policies and procedures to ensure efficient and accurate operations. Planning, coordination, and performance management of furniture vendors.
What your day-to-day will look like:
Warehouse Operation
Develop and implement a process for tracking JLL managed fixed assets, including property, and equipment. Maintain accurate records of asset details. Regularly update asset registers and databases to ensure data integrity and compliance with accounting standards.
Continuously evaluate and improve asset management processes, systems, and procedures. Analyze data and metrics to identify opportunities for cost savings, operational efficiency, and enhanced asset utilization. Implement technology tools or software solutions to automate asset tracking, data management, and reporting tasks.
Ensure that all asset counts required by the client's policies are carried out on time and as per JLL Fixed Assets Management Handbook.
Review asset retirement and transfer to guarantee that the books are up to date and in compliance.
Support quarterly and annual reporting for auditors. Prepare audit schedules relating to Fixed Assets and assist the auditors in their inquiries.
Conducts regular physical inventory counts of Fixed Assets. Recommend to management whether fixed assets should be disposed of. Investigate the potential obsolescence of Fixed Assets. Conduct periodic impairment reviews for Fixed Assets.
Maintain an updated asset database, ensuring that physical inventory matches 100% with system data.
Collaborate with appropriate service lines to implement solutions that support the circular economy and sustainability goals. Promote/advocate for sustainable furniture reuse.
Ensure that all furniture is sustainably managed and aligned with Zero Waste to Landfill initiatives.
Establish controls to properly categorize all furniture as fixed asset or expense.
Manage the budget for warehouse operation.
Guarantee compliance with safety regulations and JLL safety policies.
Manage the relationship with furniture vendors.
Establish a strong relationship with all supplier partners for facility ancillary furniture and workstation systems.
Monitor the performance of furniture vendors, including vetting performance management, business reviews, product quality, delivery requirements, service/installation quality and cost efficiency.
Liaise with internal and external parties to provide vendor and program information and resolve vendor's performance concerns.
Teamwork
Participate in the development and distribution of best practices and process documentation for assets management.
Foster positive partnerships with Facilities, PDS, Design, Sourcing, RPM and OP to support requests for furniture changes, for both expense and capital project work.
Required Skills and Experience:
Bachelor's degree in accounting or finance ideally
A minimum of 3 years of related experience
CPA or Certification as Fixed Asset Specialist (CFAS) preferable
Knowledge of US GAAP and IFRS for fixed assets
Knowledge of commercial workstation systems preferable
Experience with warehouse operations and inventory management
Highly organized and able to demonstrate high level of performance.
Familiar with project management and scheduling
Experience in Software Tools: MS Office Products, very strong Excel skills
Ability to work independently with minimal supervision
Excellent English skills, both written and spoken
Cultural sensitivity to work with people across multiple countries.
Drive to resolve issues, take initiative and exceed goals.
Reporting processes
Teamwork
Working independently
Desire to work within a diverse, collaborative, and driven professional environment.
Physical Activities
Enters and locates information on a computer.
Periodically physically verifies assets in the sites and storage buildings.
Communicates with customers, vendors, or team members through videoconference, in person and/or electronic mail.
Travel
This position is on-site 5 days a week.
Minimal travel required.
Occasionally travels within Cincinnati sites and the storage facilities.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
3+ years
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